Working from your home is great, but there are times when the need to rent office space arises. There may even be times when securing a boardroom or conference room would be helpful for some reason. Before you book the first shared space that comes your way, make sure the boardroom has all the features and amenities you want. Consider these four to be essential.
Plenty of Room to Spare
The last thing you want is for your guests to feel cramped while attempting to hold a meeting. It pays to rent Toronto Agileoffices boardrooms with slightly more square footage than you believe is needed. For example, you may be planning on ten people attending, but allow for at least twelve. Doing so ensures there is extra space to accommodate last-minute additions and still allow everyone a reasonable amount of room to be comfortable.
Lighting You Can Control
During the meetings, there will be times when you need to dim the lights for presentations and other activities. Make sure that you can easily adjust the lighting to allow for this and even to allow for changes in the weather. The conference room may have plenty of natural lighting, but that won’t help you if a storm should arise and things get dark. Ask about dimming and brightening options before you rent office space or conference room space in any shared environment.
If possible, visit the space and get a crash course on how to adjust the lighting properly. Depending on the setting, it may involve nothing more than using wall-mounted controls that you adjust by turning a knob. Others may be adjusted using a remote control. During the meeting itself, the fact you know how to adjust the lighting without any hesitation will only make you look more competent in the eyes of your guests.
Excellent Security
Where are the conference rooms located and what options do you have for security? This matters when the topics include discussions of proprietary information. Ask what sort of measures can be taken to prevent people from listening outside the door or preventing the discussion from being heard by someone in an adjacent room. Only rent Toronto Agile Offices boardrooms when you are convinced the security measures are sufficient.
The Right Equipment
What equipment comes with the shared space? In a boardroom or conference room, you will want equipment that allows you to show presentations on a large screen, conduct a video or web conference properly, and even hold an audio conference using a high-quality speakerphone. Before you rent office space that includes access to a conference room, make sure it comes with access to the right equipment.
The whole point of choosing to rent Toronto Agile Offices boardrooms is to make a good impression on your visiting clients and improve the odds that they will remain clients. Choose your rented space carefully and the chances for success will be higher.
